Financial Aid Office

The very first step a student must take is to submit the Free Application for Federal Student Aid (FAFSA®). When submitting the FAFSA® students are applying for federal and state grants, loans, work-study, and possible scholarships. At ENMU-Roswell there are 3 convenient ways to file for financial aid:

• Fill out and submit your FAFSA® online at studentaid.gov (School Code: 002661)
• Print a PDF version of the FAFSA® from fafsa.gov and mail it in
• Students can schedule an appointment with the Student Outreach Office for assistance completing the FAFSA® online. Student Outreach offices are located in the College Services Center, Suite 202, 1 (575) 624-7201.

The following documents will be needed to complete the FAFSA® for the 2023-2024 academic year:

• Student and (spouse/parent) 2021 Federal tax information
• Student and (spouse/parent) 2021 W2’s
• Social Security Card/Driver License
• Documentation of other financial assistance received for 2021

The following documents will be needed to complete the FAFSA® for the 2024-2025 academic year:

• Student and (spouse/parent) 2022 Federal tax information
• Student and (spouse/parent) 2022 W2’s
• Social Security Card/Driver License
• Documentation of other financial assistance received for 2022

We recommend that all students apply as soon as possible. Some types of aid are limited in funding, so apply as soon as possible each year.

To receive financial aid students must:

• Have financial need, except for some loan programs.
• Have a high school diploma or High School Equivalency Test (HiSET), pass a test approved by the U.S. Department of Education, or meet other standards your state establishes that are approved by the U.S. Department of Education
• Be a U.S. citizen or eligible non-citizen
• Have a valid Social Security Number
• Sign a statement of educational purpose and a certification statement on overpayment and default (both found on the Free Application for Federal Student Aid (FAFSA®)
• Be enrolled or accepted for enrollment as a regular student working toward a degree or certificate in an eligible program. NOTE: Audit Courses are counted towards regular enrollment and Financial Aid will not pay for these courses.
• Maintain Satisfactory Academic Progress

The Financial Aid Office is required by Federal regulation to determine whether a student is enrolled in a degree-seeking program and is meeting satisfactory academic progress (SAP) requirements. All classes a student enrolls in must be required for his/her declared degree. The student’s entire academic records are considered in determining eligibility for financial aid whether or not they have previously received aid. The Financial Aid Office reviews academic progress after each semester, including summer terms. SAP is met if a student is achieving a 2.0 cumulative GPA or better, the pace is equal to 67% or higher and the student has not reached 150% of the credits required for a degree or certificate program.

Failure to maintain these standards may result in loss of financial aid eligibility

STANDARD MINIMUM REQUIREMENT

Qualitative Standard A 2.0 minimum cumulative grade point average (GPA) in all coursework attempted. Quantitative Standard A 67% minimum completion of all courses attempted. Pace of progression is measured by dividing the cumulative hours the student has earned by the cumulative hours the student has attempted. Maximum Time Frame Attempted credit hours may not exceed 150% of the number of credit hours required for ones program of study. The limit will vary for each program. Please refer to the University catalog for the required length of each degree or certificate program.

FINANCIAL AID SAP STATUS DEFINITIONS

• ELIG (Eligible): Student meets all the conditions of maintaining satisfactory academic progress.
• WARN (Warning): A student will be placed on Warning Status if he/she failed to achieve a minimum 2.0 GPA or better or if his/her pace is below 67%. Students on warning status will be eligible to receive financial aid during that period. At the end of the warning period, a student must have a cumulative GPA of 2.0 or better and a completion rate of 67% or above to continue receiving financial aid.
• OFFAID: A student is OFFAID when he/she fails to make satisfactory academic progress during a warning term or completes the semester with grades of all F’s and, therefore, ineligible to receive financial aid.

A student who is OFFAID has two options:

1. Appeal by completing a SAP appeal form or Attend at his/her own expense until the student raises his/her cumulative GPA to 2.0 and has a 67% completion rate. It is a students’ responsibility to notify the Financial Aid Office when he/she has met the SAP requirements so that his/her SAP status can be evaluated. TIME (Maximum timeframe) A student has exceeded the time frame limit for his/her declared degree or certificate. Student may not receive Title IV financial aid for courses that do not meet the requirements for completing his/her declared degree program. The timeframe for degree completion is limited by Federal regulations to 150% of the published length of the degree program. Please refer to the University catalog for the required length of each degree or certificate program.
2. Credit hours attempted will include completed credits, incompletes, withdrawals, transfer credits, and repeated or failed classes. If due to withdrawals, failed courses or change in degree program, etc., the student exceeds the maximum number of attempted credits for his/her program or a student cannot complete the program of study without exceeding the maximum timeframe, then he/she will no longer be eligible for Federal financial aid for any future terms. Students have the right to submit an appeal for an extension of timeframe status.

Example:

• Business Administration 67 credits x 150% = 101 credits for Associates Degree
• Nursing 74 credits x 150% = 111 credits for Associates Degree
• Certificate Program Example: (COT) Child Development 31 credits x 150% = 47 credits
• (COE) Automotive Technology 38 credits x 150% = 57 credits

ALERT Student is close (110% or greater) to reaching his/her time frame limit for the declared program of study. A student will be notified that he/she is close to the timeframe limit and will be required to submit a Financial Aid Appeal.

A student will be notified via his/her ENMU-Roswell student email account at the end of each term regarding SAP status for the next semester of attendance. Emails are also sent to a student to notify them of Financial Aid Appeal results.

SAP notifications are based on available information at the time the process is run. This information is subject to change or correction. Therefore, it is the responsibility of the student who has been notified of a SAP status to document and report to the ENMU-Roswell Financial Aid Office any corrections to information (such as grade changes, consortium agreements, etc.) used to determine SAP status. Any aid released to a student who is subsequently determined to be ineligible for financial aid under the rules of SAP will be returned and the student will be responsible for any balance on his/her account.

A student who is OFFAID for failing to meet Satisfactory SAP may regain eligibility by successfully appealing to the Financial Aid Administration if he/she had an extenuating circumstance that prevented him/her from successfully meeting SAP standards.

An extenuating/special circumstance must exist and be supported by additional documentation in order to file an appeal to regain financial aid eligibility. A special circumstance may include injury, illness, the death of a relative, or other special circumstance during the term the aid was received. Circumstances do not include a lack of dedication to his/her studies, not understanding the impact of withdrawals, etc.

A student who is ALERT (close to timeframe for designated program of study) will be required to submit an appeal to the Financial Aid Administration as stated above. Also, those students who have reached maximum timeframe (TIME) can submit an appeal regarding an extension of timeframe.

All submitted documentation for a Financial Aid Appeal is confidential and only used to verify and support a student’s appeal.

A student may be approved for reinstatement on a probationary status of no more than one term to resolve all deficiencies. A student who appeals, but for whom it would be mathematically impossible to resolve all deficiencies in one term, will be placed on an academic plan. Appeals must provide documentation of circumstances on which the appeal is based. Appeals must also specify why the student failed to satisfy SAP requirements and what has changed in the student’s situation.

PLAN (Academic Plan) Students may be placed on an academic plan upon submission of a successful appeal. If it is mathematically impossible for a student to resolve all deficiencies during one term of attendance and the student’s reason for appeal is appropriate according to Federal regulations, the student may be placed on an academic plan with the end goal being to resolve all deficiencies. An academic plan varies in length and will be determined after the appeal is approved and will not be the same for all students. It does not have to equate to the exact number of terms it would take a student to resolve all deficiencies. Students granted aid eligibility through an academic plan may receive aid for the term. If the student is meeting the criteria identified in the SAP appeal approval at the end of the term, the student’s academic plan may be extended. If students fail to meet the terms on the plan, the students will be OFFAID. The student cannot appeal if denied aid while on an academic plan.

SPECIAL SERVICES STUDENTS – Some Special Services programs at ENMU-Roswell have a Comprehensive Transitiion Program (CTP) designation with the Department of Education and are eligible for Title IV financial aid (except loans). These particular students follow the attached SAP Policy. Special Services SAP Policy

Special Services SAP Policy

BACHELOR’S DEGREE STUDENTS – A student with a Bachelor’s degree is not eligible for financial aid at ENMU-Roswell due to the time frame limit.

TRANSFER STUDENTS – The assessment of a student’s academic progress will be based on the student’s entire academic record to include all hours from other institutions, whether or not financial aid was received. Transfer students entering ENMU-Roswell must be enrolled in a program of study which leads to a degree or certificate.

A student’s file will not be reviewed until it is complete and all academic transcripts are received, so a student may not know his/her satisfactory academic progress eligibility until after the semester has begun. This could also mean that a student may have a SAP status of TIME, which was explained above, which will mean he/she is not eligible for financial aid.

WITHDRAWING FROM CLASSES – Students who enroll in classes are responsible for officially withdrawing from classes which they are not attending or planning to attend. Students that stop attending classes and do not officially withdraw will receive a failing grade. In these cases, students that received Title IV funds may owe all or a portion of the money received back to the school and/or the Federal Government. Students who owe money back are not able to enroll in school, receive Title IV assistance or obtain academic transcripts until the balance has been paid in full.

NOT ATTENDING CLASSES – The law makes clear that Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the funds are awarded. If a student never attends at least one class then the student is not eligible for Title IV funds.

Return of Title IV Financial Aid / Official and Unofficial Withdrawals

Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded.  When a student withdraws (officially or unofficially) the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.

• Official withdrawal – Student begins the official withdrawal process or provides official notification to the school of his or her intent to withdraw, the date of the institution’s determination that the student withdrew would be the date the student began the official withdrawal process, or the date of the student’s notification, whichever is later.
• Unofficial withdrawal – Student ceased attending classes and did not begin the official withdrawal process or provide notification of his or her intent to withdraw or leave the school, the date of the institution’s determination that the student withdrew would be the date that school becomes aware that the student ceased attendance.  In most of these cases students will receive all F’s at the end of the semester and the last date of attendance will be the date the instructor enters on the Banner grade sheet.  If an instructor does not enter a date, attempts are made to contact instructors to determine the last date of attendance and/or if the student stopped attending classes.

The Higher Education Amendments of 1998 changed the formula for calculating the amount of aid a student and school can retain when the student totally withdraws from all classes. If a student withdraws from ENMU-Roswell, the school, the student, or both may be required to return some or all of the federal funds awarded to the student for that semester.

If a recipient of Title IV grant or loan funds withdraws from a school after beginning attendance, the amount of Title IV grant or loan assistance earned by the student must be determined.  If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned.  If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a Post-withdrawal disbursement of the earned aid that was not received.

Please note that if the student never actually began attendance for the payment period or period of enrollment, the student is not eligible for Title IV funds, and adjustments to awards must be made.

This policy applies to all Title IV federal aid recipients with disbursed aid from any of the following Federal programs: Federal Direct Stafford Loans (unsubsidized and subsidized), Federal Direct Parent PLUS Loans, Federal Pell Grant, and Federal Supplemental Education Opportunity Grant (SEOG).

A student who withdraws from all classes prior to completing 60% of the enrollment term is subject to having his/her aid adjusted based on the percentage of the term completed.  Up through the 60% payment period or period of enrollment, a prorata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal.  After the 60% point the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period.

The formula used in the federal Return to Title IV (R2T4) calculation divides the aid disbursed to student accounts into “earned aid” and “unearned aid.” During the first 60% of the period of enrollment (semester), students "earn" Title IV funds in direct proportion to the length of time the student remains enrolled.  "Unearned" aid is the amount of disbursed Title IV aid that exceeds the amount of aid earned under the formula. Students contemplating withdrawal from all classes PRIOR to completing 60% of the term should contact the Financial Aid Office to discuss how this will affect their financial aid and satisfactory academic progress status.

(For example, a student who withdraws from all classes after completing only 30% of term only earns 30% of aid disbursed or received on his/her account. As a result, the school or student must return the 70% of the disbursed/received aid that was not earned.)

The Financial Aid Office must complete the R2T4 withdrawal calculation within 45 days from the date the University determines the student withdrew.  Students are responsible for any balance on their student accounts due to official or unofficial withdrawal calculations.

All “F” Grade Recipients

A student receiving all ‘F’ grades is required to comply with the federal Title IV Refund Policy (R2T4).  When federal financial aid either partially or fully pays educational expenses and the student receives all ‘F’ grades, the Financial Aid Office is required by federal regulations to comply with the Title IV Refund Policy.

The school must determine whether the student earned the failing grade by completing the course (after 60%) but failed to achieve the course objectives or earned the failing grade because he or she stopped attending classes.  Instructors are required to enter a last date of attendance for any student they enter an F grade for and they enter -0- as date of last attendance if students never attended classes.  If no date is entered attempts are made to contact students and instructors to determine a last date of attendance or if the student never attended a class(s).  In most cases these are resolved and R2T4 is performed on students who stopped attending classes prior to completing 60% of the period of enrollment. If not information can be obtained the Mid Point of the semester is used as the last date of attendance.

Why do we monitor students receiving all ‘F’ grades?

The school is obligated by federal regulation to review aid recipients receiving all ‘F’ grades.  The assumption behind the law is that a student receiving all ‘F’ grades walked away from the semester without properly withdrawing from the University.  Schools must identify students with ‘F’ grades within 30 days from the date final grades are posted.

When are students notified that he/she may owe money back to the school?

After all withdrawals (official and unofficial) are processed students are sent emails and letters informing them of their status; if they owe money back, consequences of the withdrawal, deadline dates to respond to correspondence and timeframe to repay any money back to school and/or Department of Education.  ENMU Roswell normally contacts students at midterm if he or she has all D’s and F’s as their midterm grades informing them of the withdrawal process if they stopped attending classes or other options if they are just having difficulty in the class(s).

After any withdrawal is processed the students are notified that they are responsible for repaying any portion the school returned and any amounts the student is required to return, if any.  The school does not make payment arrangements with the student for the student portion of the recalculation. If the student does not repay the total amount due if there is a student portion, the student portion is referred to the Department of Education for collections.  The school processes the official and unofficial withdrawal as soon as notification is received regarding the official withdrawal or soon after end of semester grades are posted.

The Financial Aid Office sends a list of students to the Business Office who officially and unofficially withdraw and owe money back to the school so that their records can be placed on hold.

All associate degrees are eligible for financial aid at ENMU-Roswell. Many of our certificates are also approved but not all of them. This is a list of all the certificates that are currently approved for financial aid.

Certificate of Occupational Training

• Bookkeeping/Accounting
• Emergency Medical Technician – Paramedic
• Heating, Ventilation, Air Conditioning - Refrigeration Technology
• Medical Assisting

Certificate of Employability

• Community Paramedic
• Emergency Medical Technician
• Emergency Medical Technician, Advanced (AEMT)
• Behavioral Sciences – Alcohol & Drug Abuse Studies
• Media Arts – Film Technology
• Media Arts – Graphic Design
• Phlebotomy
• Welding Technology – Basic